Vibe Group Privacy Statement

Vibe Group processes personal data in order to properly maintain business relationships. For this purpose, we process the following personal data from the contact persons of our business relations:

• Name, job title and employer
• (Work) telephone number and email address
• Any content of, or notes on, the correspondence between you and us

Vibe Group retains this personal data for as long as the business relationship exists. The legal basis for processing this data is our legitimate interest in maintaining our business relationships.

Vibe Group processes personal data of our clients (and their employees) to enable us to provide our services and to provide potential customers with offers and information about our services. Vibe Group processes the following personal data for this purpose:

• Name, job title and employer
• (Work) telephone number and email address
• Any content of, or notes on, the correspondence between you and us
• Any other personal data that the client (and/or their employees) provide to us within the context of the service we provide to them

Vibe Group retains this personal data for one year, starting from the date we last used the personal data for the described purpose, or for as long as necessary to fulfil our legal obligations. The legal basis for processing this data is our legitimate interest in being able to provide our services.

Vibe Group processes personal data to find suitable candidates so that we can meet our clients' requirements. For this purpose, Vibe Group uses the personal data that the candidate sends to us (for example, when applying for a job through our website) or personal data posted publicly (including on the internet) by the candidate.

We use the candidate’s personal data in the context of providing services to inform them about our services, to determine their suitability for vacancies or assignments, to send them potentially interesting job updates , to introduce them, with their consent, to clients they are interested in, to carry out pre-employment screenings (or have them carried out), and to approach them for events that may be of interest to them.

For these purposes, Vibe Group processes the following personal data of (potential) candidates:

• Name, job title, employer
• Telephone number and email address
• Curriculum Vitae (CV), education, diplomas and certificates, skills, work experience, references, place of residence, presence of driving licence, language skills and other personal data necessary for assessing the suitability of candidates
• The candidate's wishes and preferences regarding the job or assignment they are seeking, such as (but not limited to) willingness to travel, salary wishes, work-from-home option and sector preference
• Any content of, or notes on, the correspondence between you and us
• Nationality
• Background-check information when necessary
• Any other data provided by the candidate in the context of the services we provide

Vibe Group retains this personal data for one year, starting from the date we last used the data for the purpose described, or for as long as necessary to fulfil our legal obligations.

The legal basis for identifying suitable candidates is our legitimate interest in meeting our clients' requirements. The legal basis for introducing candidates to potential employers/assignments is the consent the candidate grants for us to do this.

If you apply for a vacancy to become an employee of Vibe Group, Vibe Group processes your personal data to facilitate the application process. Part of this is assessing your suitability, possibly through screenings and/or assessments. For this purpose, Vibe Group processes the following personal data of its applicants:

• Name, job title and employer
• Telephone number and email address
• Curriculum Vitae (CV), education, diplomas and certificates, skills, work experience, references, place of residence, presence of driving licence, language skills and other personal data necessary for assessing the suitability of job applicants
• Any content of, or notes on, the correspondence between you and us
• Nationality
• Background-check information when necessary
• Results of assessments where applicable
• Other data provided by the candidate in the context of the job application process

Vibe Group retains the personal data for this purpose for four weeks, starting from the completion of the application process, or, with the candidate’s consent, for one year, starting from the completion of the application process.

The legal basis for processing personal data during the application process is our need to assess the potential formation of an employment contract between the applicant and Vibe Group. The basis for assessing and possibly screening candidates is our legitimate interest in recruiting and evaluating prospective employees for suitability. 

When you work as a self-employed professional through us at one of our clients, Vibe Group processes the personal data listed below in order to facilitate the performance of the agreement you have entered into with Vibe Group. In addition, Vibe Group may process your name and recorded working hours for the purpose of internal management reporting. The personal data that Vibe Group may process in order to enable your agreement as a self-employed professional with Vibe Group are:

• Name, job title and client
• Telephone number and email address
• Postal address
• Financial and bank information
• Recorded working hours
• Insurance certificate
• Place and date of birth
• Any content of, or notes on, the correspondence between you and us
• Nationality
• Document number, document type, country and date of issue and period of validity of your identity document
• Picture of proof of identity and a photograph of you for the purpose of identity verification prior to the assignment
• Background-check information where necessary
• Copy of highest diploma obtained
• Other information provided by you in the context of the services we provide.

Vibe Group retains this personal data for up to two years after the end of the assignment, or for as long as necessary to fulfil our legal obligations. The data used for identification purposes when entering into the agreement (specifically the photo you take of yourself and the photo of your identity document) is retained for 30 days after the completion of the verification process. 

The legal basis for this processing is the necessity of the processing for the performance of the agreement we have entered into with you as a self-employed professional. The legal basis for processing your data for management reporting is our legitimate interest in providing Vibe Group’s management with the information needed to manage the organisation effectively.

When you visit our website, we place cookies in your browser. More information about these cookies, the data they collect and how long they are stored can be found in the cookie banner and in our Cookie Policy.

Cookies that collect personal data are only placed with your consent.

When you contact Vibe Group via a contact form on our website, by emailing us directly or by contacting one of our offices by telephone, we process your personal data in order to handle your inquiry or complaint. To provide you with the best possible service, we may process your:

• Name, job title and employer
• Postal address, telephone number and email address
• The nature of the inquiry
• Any content of, or notes on, the correspondence between you and us

We retain this data for as long as necessary to handle your inquiry or complaint. Data that is no longer required for this purpose will be deleted no later than one year after receipt.

The legal basis of this processing is our legitimate interest in handling inquiries and complaints appropriately, or, where applicable, the necessity of the processing for the performance or initiation of a contract to which you are a party.

When you contact us to exercise your rights as a data subject, we process your personal data to ensure the proper handling of your request, to maintain our records of such requests and to demonstrate our compliance. For this purpose, we process the following personal data:

• Your name
• Telephone number and email address
• Nature of the request
• Any content of, or notes on, the correspondence between you and us

We retain this data for five years after your request has been handled. The legal basis for this processing is our legal obligation to respond to data subject requests.

We use the reCAPTCHA service provided by Google Inc. (Google) to protect our website against spam and abuse. To enable reCAPTCHA, the IP address of the website visitor, mouse movements and possibly other data are collected. This information is transmitted to and processed by Google. By analysing this data, Google can determine whether a real person or an automated system (bot) is visiting the website. For more information, please refer to Google’s privacy statement.

Our website includes social media buttons that redirect you to the social media platforms. These buttons function through snippets of code provided by the respective social media networks. If you would like to know how these social media platforms handle your personal data, please refer to their respective privacy policies:

• Facebook (Privacy Policy)
• YouTube (Privacy Policy)
• X (Privacy Policy)
• LinkedIn (Privacy Policy)
• Instagram (Privacy Policy)
• Xing (Privacy Policy)

Amsterdam

Address: Gustav Mahlerplein 76, 1082 MA Amsterdam
Telephone: +31203690538
Email (privacy): privacy@vibegroup.com
Email (Data Protection Officer): fg@vibegroup.com

If you have a complaint, you may also submit it to the supervisory authority in your country:

Netherlands

• The Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

Belgium

• The Data Protection Authority (Gegevensbeschermingsautoriteit)

Germany

• The State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia (Landesbeauftragte für Datenschutz und Informationsfreiheit des Landes Nordrhein-Westfalen)